Ressources
Ressources pratiquesRépertoire de ressourcesBase de données d’études de casGuide des éco-étiquettesFoire aux questionsOnce the key sustainability variables have been identified, it is important to determine how, and when, these will be collected throughout the project.
The procurement authority can prescribe a specific process on the tendering documents, or it can set certain guidelines that will serve as the basis to negotiate the process with the selected supplier. This process will be part of what is known as the “project’s methodology” and, in any case, it should be clearly defined and signed off by both parties.
Request relevant documentation
The first source of data in a procurement process will be the documents which include project specifications regarding resource use. These can normally include detailed information on material use, vehicle and machinery use, and itemized labor units. They are normally used as the basis to determine the cost of the project, and contain most of the project’s relevant data. These documents can be sometimes referred to as Cost Reports, Bills of Quantities (BOQ), or Schedule of Works.
Gather evidence during implementation
Once the project specifications are set, there are different ways to collect relevant data in order to monitor implementation. Below are some examples of ways this can be done.
- BOQ Template - European Bank for Reconstruction and Development (EBRD)
- Site Waste Management Plan Data Form. Netregs.
The EBRD has developed a BOQ template for “fit-out” project, which is a construction stage where a built space is prepared for occupation. This template can help as guidance to understand what type of data is gathered in BOQs in construction projects.
Engaging civil society in monitoring activities:
- MONITORES CIUDADANOS DE CONTROL I PERU (ES)
- ELEFANTES BLANCOS APP I COLOMBIA (ES)
Peru has established a system that allows citizens to visit construction sites at the beginning, during, and/or completion of public works in order to monitor the construction progress.
Colombia has developed an app in order to promote the citizen control of white elephant projects (neglected, abandoned or over-billed public works projects).